The row that contains the column heading information, as in the There is more than one worksheet in your Workbook, you will be prompted Besure the OLE DB Database Files is selected. You will receive the Confirm Data Source dialog box. When your data file is an Excel Spreadsheet Locate the data list you will be using to complete the merge. The Use Existing List opens the Select Data Source dialog box. From the drop-down select either Type New List or Use Existing List. The second button in the Start Mail Merge grouping.
Thisĭata table can be as simple as First Name, Last Name, Salutation,Īnd Address, or more complex data from an Excel spreadsheet, an Accessĭatabase, another database, a Word table. Each subsequent row contains one complete data record. Name of each data field is listed in the first row of cells, which is called Must connect to a data list before you can insert the matching mergeĮach column is considered a data field. If you need to type a letter or mail message, do so now and save.If you choose Envelopes or Labels, an Options dialog boxĪppears for that type of document. With a blank page and choose Letters, E-Mail Message, orĭirectory, you still have a blank page to begin the letter On the Start Mail Merge dropdown and select the appropriate document type. Remove the check mark in Check SpellingĪs you type and Check Grammar as you type.įrom the second grouping Start Mail Merge click the drop down to select the type of main document you will be creating: Letters, E-Mail messages, Envelopes, Labels or Directory.Ī previously typed letter or start a new blank document. To turn off the spell checker, from the File Menu/Options/Proofing. Not found in the Dictionary, so Spelling and Grammar should be turned Note: Proper names and addresses are usually The dialog boxes have not changed it still picks up the inside address of a single letter. If you used the Envelopes and Labels feature in older versions of Word you will find this feature on the first grouping in the Mailings Ribbon under Create. Click Advanced and from the General section (second to the last section), check the "Confirm file format conversion at open." Note: Excel Data Files: Word does not automatically translate percentages, currency or postal codes from a Spreadsheet to Word Mail Merge. This has not changed and will walk you through step by step. This will place the 6 step Wizard as a task pane on the right hand side of the screen. Click on the Mailings tab so the ribbon appears, click the Start Mail Merge dropdown menu and select the Step by Step Mail Merge Wizard.
If you were used to the Mail Merge Wizard you still have that option. Microsoft Word has always had two ways in which to complete a Mail Merge.
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